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Scaling a business can be very challenging, especially when it comes to the daunting task of hiring new employees. Employees are expensive and require training, human resources, office tools, and space. A real estate virtual assistant can alleviate some or all of those stresses and increase productivity.
A popular way to scale lean and affordable ways is hiring virtual assistants or VAs. Let another company manage its HR! A virtual employee can be significantly more affordable than a traditional employee, especially those sourced from exchange rate advantages areas like the Phillippines. They are often already trained on the tasks you need, and it is easier to switch between assistants if you are dissatisfied.
Best of all, their time can often more easily be scaled to your business needs.
Below are the best virtual assistant companies for real estate, each with its focus on developing the kinds of skills in their VAs that Realtors need.
$1788+/mo. MyOutDesk, or “MOD”, is a VA company focused on full-time VAs in the prospecting, marketing, or administrative assistant roles (to include transaction and listing management). Their VAs are based in the Philippines and it is one of the most affordable ways to hire a virtual assistant to scale your business.
$1500/mo. Summit VA Solutions provide full-time VAs for a wide selection of roles including transaction management, property management, marketing, administrative work, and more. Their VAs are based in the Philippines and have an impressive amount of experience and training on the most common real estate software systems.
FREE (software); optional $125+/transaction with a VA. Transactly is a very unique model of transaction software. The software itself is free for broker users. Where Transactly earns its money is its transaction coordinators who, on a per-transaction cost, will manage your transactions and listings for you! This is a huge plus for brokerages and teams who don’t want full-time TCs or VAs but also don’t need their salespeople spending time on paperwork.
$9.55/hr. Virtudesk is a US-based VA service that you can hire full time, part time (20 hrs/week), or for individual projects at low hourly rates. The possible roles include admin, transaction management, prospecting, and more. Ditch having to hire, fire, train, and manage payroll as you scale your real estate agent business.
$549+/mo. Zirtual allows you to buy help from numerous different categories in amounts ranging from 12 to 50 hours a month. Example specialties they have include data entry, social media marketing, website maintenance, and real estate assistants. Consider Zirtual if you need help but aren’t sure if you have enough work to justify a part-time employee.
Other real estate virtual assistant services include:
This also doesn’t include the “gig economy” platforms where you can find and hire individuals for projects, part-time, or even full-time work, like:
Also separate from this category are virtual ISA companies that focus on inbound, outbound, reception, and telemarketing, like:
There are many upsides to using a real estate VA service with assistants in the Philippines.
Most Filipinos speak English, especially the ones serving as US VAs. They work the same hours as your time zone, so there is no issue with workday availability. They are an excellent solution for agents wishing to save money on tasks like data entry, social media management, or transaction management.
For obvious reasons, these services probably aren’t ideal for any customer service roles. Many of them do not even offer ISA services.
If you need help with a customer-facing role like telemarketing, you are likely better off with a service based in the United States. Some, like Virtudesk, even offer college-educated VAs.
There are very flexible VA options for every real estate agent.
Many services prefer to offer full-time VAs. Dedicated virtual assistants can efficiently focus on the real estate agent’s most relevant skills and technology. Like full-time employees, these VAs can be better integrated into the company culture and develop long-term relationships with you and your business.
Part-time VAs are often paid for 20 hours a week or hourly rates. They will be more expensive than the same VA service at full time, but obviously can be a more manageable entry point.
The model I wish I had known about sooner is paying per transaction. And only when the transaction closes! These VA services allow an individual agent or small team still growing their business to have an affordable way to bring on a professional transaction coordinator. I might go so far as to recommend that even new agents outsource their transaction management to a VA company.
Hiring a real estate virtual assistant for your real estate business can be a wise and agile way to grow your team or add to your existing business.